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Non-Coordinated Credit Only Conferences - Fees

The WVU Health Sciences Center Office of Continuing Education can provide credit only services based on the following fee schedule. If you would like additional information or explanation, please contact Kari Long via e-mail kalong@hsc.wvu.edu.

Notice: on March 29, 2017, new fees were adopted by the CME Committee, and will go into effect for activities held on or after January 1, 2018. You can scroll down to see the new fees, or, click here to download a printable PDF.

Activities held on or before December 31, 2017:

Administrative Fees

  • Conferences designed solely for an internal audience - $150
  • Coordinated by a department a liaison - $350
  • Coordinated by a department liaison and joint sponsored - $400
  • Coordinated by a non-profit joint sponsor - $750
  • Coordinated by a for-profit joint sponsor- $1000
  • Cancellation Fee - once approval is provided but prior to the conference date - $50

The WVU Health Sciences Office of Continuing Education can provide any of the following single services for WVU entities that do not have logistical capabilities or adequate staffing.

Optional Services (unless otherwise noted, these are included in Full Service)

  • Registration: take in all registrations; generate confirmation letters; accept payments; make deposits, provide nametags, ribbons, registration lists, status updates, and sign-in sheets. Reconcile walk-ins, no-shows, etc., after the conference and provide final registration lists. This does not include working the registration desk. - $15 per person
  • Pharmaceutical Grant Applications: identify necessary information, request information from coordinators, process applications - $75 each
  • Speaker Confirmation Letters: generate confirmation letters to all speakers confirming presentation details and requesting CV, W-9, A/V, Lodging, Disclosures, Handouts, etc. Letters will be signed by department and information returned to the department. Follow-up will be done by the department. - $50 per person
  • Other Credit: process applications and provide sign-in sheets - this does not include fees charged by each individual accrediting organization. - $75 each
  • Targeted Mailing List: (quote provided on request based on complexity and size) following receipt of a database request form, a list will be generated based on the specific specialties requested. For confidentiality, the list will be sent directly to the mail company for distribution of the publicity. This service is limited to official CME database and will include the Office of CE return address for database updates. - $50 minimum
  • <10 Hours - $10 per person requesting credit
  • 11 - 15 hours - $15 per person requesting credit
  • 16 - 20 hours - $20 per person requesting credit
  • 21 - 25 hours - $25 per person requesting credit

Activities held on or after January 1, 2018:

Administrative Fees

Joint Sponsor: organization outside the WVU Schools of Dentistry, Medicine, Nursing, or participating Professional Programs

Department:  The entity seeking credit for the activity.

CE Credit Only Conferences (one type of credit)

  • Conferences designed solely for an internal audience - $200
  • Coordinated by a department liaison - $450  
  • Coordinated by a department liaison and joint sponsored - $500  
  • Coordinated by a WVU Medicine Joint Sponsor (Non-Morgantown) - $750
  • Coordinated by a non-profit joint sponsor - $1000
  • Coordinated by a for-profit joint sponsor - $1500
  • Cancellation Fee – once approval is provided but prior to conference date - $150
  • Repeating Conference Fee per session - $30

Additional Fees: 

  • Breakouts / Workshops per grouped session - $10
  • Exhibit Fee per exhibitor - $40
  • Each WVU Medicine Joint Sponsor (Non-Morgantown) - $100
  • Each Joint Sponsor - $150
  • Conference originating from a for-profit outside organization - $2,500
  • Cancellation fee (to be charged if cancelled within 90 days of event): - $750 + actual expenses to date
  • “Additional” credit each (cme, nursing, social work, dentistry, etc) each to process applications - $100
  • Pharmaceutical Grant Applications each: (ID info, request info from director/coord., process apps) - $100

Profit / Loss

  • Profit: Department and Office of CE will split Profit 50/50
  • Loss: Office of CE will receive all fees.

Optional Services (included in Full Service, but available for other activities)

  • Registration: $15 per person                                                                                                                   
    • Registrations; confirmation letters; payments; deposits, registration lists, status updates, sign-in sheets, walk-ins, no-shows, provide final registration lists.  Does not include working the registration desk.
  • Targeted Mailing / E-Mailing List: (quote provided on request based on complexity and size)    $75 minimum per request
    • Following receipt of a database request form, a list will be generated based on the specific specialties requested.  For confidentiality, the list will be sent directly to the mail company. Limited to the official CE database and will include the Office of CE return address for database updates.
  • E-Mail Blast:  (Utilizing WVU HSC Office of CE template)  $150 minimum per request
    • Following receipt of a database request form, a list will be generated based on the specific specialties           

Credit and Recording Fees

  • < 10 hours - $10 per person requesting credit
  • 11-20 hours - $20 per person requesting credit            
  • 21-30 hours - $30 per person requesting credit
  • 31-40 hours - $40 per person requesting credit, etc.