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Conferences - Fees

The WVU Health Sciences Center Office of Continuing Education occasionally provides complete conference services based on the following fee schedule. If you would like additional information or explanation, please contact us.

Notice: on March 29, 2017, new fees were adopted by the CME Committee, and will go into effect for activities held on or after January 1, 2018. You can scroll down to see the new fees, or, click here to download a printable PDF.

Activities held on or before December 31, 2017:

Full Service CE Conferences

Base Fee for Full Service CE Conference with plenary sessions only:

  • 1 - 2 Hours of Credit - $500
  • 1/2 Day - $650
  • 1 Day - $850
  • 1 1/2 Days - $1200
  • 2 Days - $1700
  • 3 Days - $2000
  • + ($600 per additional day)

Additional Fees

  • Breakouts/Workshops per grouped session - $75
  • Each Joint Sponsor - $100
  • Conference originating from a for-profit outside organization - $1000
  • Pharmaceutical Grant Applications: $75 each identity necessary information, request information from directors, process applications - $75
  • Cancellation fee (to be charged if cancelled within 90 days of event) - $500 + actual expenses to date
  • Additional credit (cme, nursing, social work, dentistry, etc.) each to process applications - $75 each

The WVU Health Sciences Office of Continuing Education can provide any of the following single services for WVU entities that do not have logistical capabilities or adequate staffing. If you would like additional information or explanation, please contact us.

Optional Services (unless otherwise noted, these are included in Full Service)

  • Registration: take in all registrations; generate confirmation letters; accept payments; make deposits, provide nametags, ribbons, registration lists, status updates, and sign-in sheets. Reconcile walk-ins, no-shows, etc., after the conference and provide final registration lists. This does not include working the registration desk. - $15 per person
  • Speaker Confirmation Letters: generate confirmation letters to all speakers confirming presentation details and requesting CV, W-9, A/V, Lodging, Disclosures, Handouts, etc. Letters will be signed by department and information returned to the department. Follow-up will be done by the department. - $50 per person
  • Other Credit: process applications and provide sign-in sheets - this does not include fees charged by each individual accrediting organization. - $75 each
  • Targeted Mailing List: (quote provided on request based on complexity and size) following receipt of a database request form, a list will be generated based on the specific specialties requested. For confidentiality, the list will be sent directly to the mail company for distribution of the publicity. This service is limited to official CME database and will include the Office of CE return address for database updates. - $50 minimum

Credit and Recording Fees

  • <10 Hours - $10 per person requesting credit
  • 11 - 15 hours - $15 per person requesting credit
  • 16 - 20 hours - $20 per person requesting credit
  • 21 - 25 hours - $25 per person requesting credit

Activities held on or after January 1, 2018:

Full Service CE Conferences

Base Fees for Full Service CE Conference with plenary sessions only

1 Day       $8,500

1 ½ Day    $11,000

2 Day       $15,000

3 Day       $20,000

Additional Fees

  • Breakouts / Workshops per grouped session - $100
  • Exhibit Fee per exhibit table - $40
  • Each WVU Medicine Joint Sponsor (Non-Morgantown) - $100
  • Each Joint Sponsor - $150
  • Conference originating from a for-profit outside organization - $2,000
  • Cancellation fee (to be charged if cancelled within 90 days of event) - $750 + actual expenses to date
  • “Additional” credit (cme, nursing, social work, dentistry, etc) each to process applications - $100 each
  • Pharmaceutical Grant Applications: (ID info, request info from director/coord., process apps) - $200 each

Credit and Recording Fees

  • < 10 hours - $10 per person requesting credit
  • 11-20 hours - $20 per person requesting credit
  • 21-30 hours - $30 per person requesting credit
  • 31-40 hours - $40 per person requesting credit, etc.